Exhibitors

The New Orleans Academy of Ophthalmology is looking forward to our upcoming 66th Annual Symposium, Updates in Cataract, Retina, and Uveitis. We invite you to be a part of a cooperative effort to provide educational excellence in ophthalmology in the Gulf South and beyond. We are confident that our 2017 topics and faculty will make for an even stronger meeting, and it is our sincerest hope that you will choose to exhibit with us. As in previous meetings, we will feature coffee breaks and entry paths through exhibits to help maximize your exposure to attending physicians.

Reserve online for Exhibit Space at the NOAO 2017 Symposium or download the exhibitor information packet and floor map to submit via fax to 504.861.2549 or by email to jrichelson@noao.org.  You can also mail checks and/or contracts to 8131 Oak Street, Ste. 300, New Orleans, LA 70118. *Please verify that your billing department has our current address.

Hotel Information

Sheraton New Orleans Hotel, 500 Canal Street, New Orleans, LA  70130. Rooms are $229 per night and should be reserved before December 31, 2016. For room accommodations, call (504) 525-2500 and ask for the room block under the New Orleans Academy of Ophthalmology or click this link to reserve online. Please make your reservations well in advance, as there will be limited room availability after December 31, 2016.

Exhibitor Sponsored Events

If you are a registered exhibitor who would like to host an event for the attendees, speakers, etc. during the run of the Annual Symposium, you must complete the Exhibitor Sponsored Event Approval Form and submit it to us as soon as possible.  Not doing so could result in your suspension as an exhibitor at the current and future symposia.

Also, opportunities are still available for company support of our many events and activities. For more information on how your company can underwrite an event, please call 504-861-2550.

 


Frequently Asked Questions

What is included in the fee for a tabletop exhibitors?
Tabletop space includes a standard skirted table, a 7”x44” one-line identification sign, two chairs, and a wastebasket.

What is included in the fee for booth exhibitors?
The basic booth fee includes the 8’ high back drape, 3’ high side dividers and one 7”x44” one-line identification sign ONLY. If an exhibitor is not planning to bring their own table and chairs, they should consider adding the additional booth furnishing package.

What is included in the booth furnishing package?
The booth furnish package provides a standard skirted table, two chairs, and a wastebasket. Additional materials and furnishings can be purchased through Freeman Decorating Company.

How is this event formatted?
One General Session with coffee breaks in the Exhibit Hall throughout out the day; workshops are held in the afternoon. Opportunities for corporate supported events are available during lunch or evenings.

What is the usual number of MDs that attend?
The symposium draws more than 300 attendees annually.

What is the usual number of ODs that attend?
None.

What other groups might attend?
Technicians and Residents/Fellows. There is a concurrent technicians’ conference on Friday.

Is there a limitation on the number of company representatives per booth?
5 representatives are allowed per company. Additional name badges cost $50 each.

Can we use a banner stand behind our table?
Yes.

Are there any limitations on the type of equipment we can exhibit?
There is no real limit to what can be displayed, except that we cannot have anything in the exhibit hall that would produce a flame or put anyone in danger (like an open burner).

Can we pick and choose which days we’d like to exhibit?
Exhibitor check-in is on Thursday. All exhibits are required to be staffed on both Friday and Saturday.

Is internet or power included?
Internet, power, and related equipment must be reserved through the hotel’s AV provider, PSAV.